Aïa Permits

Aïa Permits

From eligibility to approval

Automate every step of your work permit and immigration process with clarity, accuracy, and full compliance.

Managing work permits and immigration files is slow, complex, and risky

One missing document can delay approvals for months

One missing document can delay approvals for months

HR teams waste hours tracking renewals manually

HR teams waste hours tracking renewals manually

Errors in forms or dates lead to costly refusals

Errors in forms or dates lead to costly refusals

Why teams choose Aïa Permits

Get every permit right the first time

Built-in eligibility and document validation reduce errors and refusals before submission.

Visibility across every application

Centralized dashboards and smart alerts keep HR and workers aligned on deadlines and progress.

Fast adoption, zero complexity

A clear workflow and guided steps make immigration management simple for any HR team.

Simplify work permits with Aïa Permits

Real-Time Eligibility

A smart assessment evaluates each worker’s profile and instantly checks eligibility for Canadian work permits or PR programs (federal and Quebec). Requirements, conditions, and risks are made clear upfront to prevent application dead-ends.

Aia Permits - Smart Assessment

Immigration Strategy

Based on the eligibility results, Aïa recommends the best pathway, step sequence, estimated costs, and timelines. You get a simple, actionable roadmap ready to share with both talent and HR.

Aïa Permits - Immigration Strategy

Document Collection & Validation

Automated checklists by permit type, smart reminders for missing files, and built-in OCR verification to check accuracy and expiry dates. The tool helps HR teams manage, track, and organize all required documents to ensure complete and compliant files before submission.

Aia Permits - Application Tracker

Tracking, Alerts & Deadlines

Anticipate every step of the work permit process, eligibility, document collection, submission, and decision. Smart alerts prevent delays, remind teams of upcoming actions, and keep HR and candidates in sync. The result: fewer errors, fewer back-and-forths, and faster approvals.

Aïa Permits Notifications

Trusted by Canadian employers. Built for global talent

HR teams across industries rely on Aïa Permits to simplify every work permit

Real results from HR teams using Aïa Permits

  • HR Director

    “Cuts our permit processing time by half. Our HR team no longer worries about incomplete applications”

  • Inter Bridge
  • Arrive-logo-black
  • Bien Chez Soi
  • EcoAir
  • groupe-meloche-02
  • weeve-logo-1
  • Montreal Alliance

Aïa Permits FAQ

What is Aïa Permits and who is it for?

Aïa Permits centralizes the preparation and tracking of Canadian work-permit and PR applications for HR teams, managers, and employees. It standardizes processes, reduces errors, and gives real-time visibility on status, deadlines, and compliance across sites and programs.

Which permit types does Aïa Permits support?

Work permits and extensions, LMIA/EIMT, CAQ, post-graduation paths, open/closed permits, PR programs (CEC, PNP), spousal and family files, plus passport renewals. Templates and rules are maintained for IRCC and Quebec requirements to keep cases current.

How does eligibility work?

A dynamic intake assesses status, experience, province, and family ties. Our rules engine checks IRCC and Quebec criteria to deliver instant eligibility, conditions, and risks. HR gets a clear go/no-go with prerequisites before investing time in document collection.

What is the Immigration Strategy step?

From eligibility, Aïa generates a personalized immigration roadmap: the optimal program, step sequence, fees, and lead times. A licensed consultant reviews it, so HR and talent align on a realistic, compliant plan that speeds approvals and avoids costly rework.

How does Aïa reduce application errors?

Guided checklists, OCR, and automatic validations catch missing pages, expiry dates, name mismatches, and format issues. Forms for IRCC and Quebec are auto-filled from profile data. First-pass quality improves, cutting refusals and back-and-forth with applicants.

Does Aïa Permits replace my lawyer or consultant?

No. Aïa structures data, documents, and timelines so authorized professionals focus on legal strategy instead of admin. You keep your counsel; we provide standardized files, audit trails, and status reporting to reduce risk and accelerate legal review.

Can Aïa manage documents and proofs for audits?

Yes. Every action, version, and status change is timestamped. Build a one-click evidence file with forms, letters, receipts, and communications. Share read-only access for leadership or auditors to demonstrate due diligence and continuous immigration compliance.

How are deadlines and renewals tracked?

A single dashboard monitors milestones: biometrics, medicals, passport expiry, CAQ/LMIA dates, and permit end dates. Smart alerts notify HR and employees early, assign owners, and escalate when needed. Missed deadlines drop as proactive tasks drive on-time actions.

How long to deploy and import data?

Most teams pilot in days. Start with a clean CSV or HRIS export; our onboarding maps fields, sets roles, and configures alerts. We provide sample checklists and templates so you can launch quickly, measure impact, and expand across sites with minimal change-management.

Does Aïa integrate with our tools (HRIS/CRM)?

Yes. Use standard exports, webhooks, and integration to sync profiles. Connect to HRIS for employee data and update statuses back to your systems. Keep immigration workflows aligned with recruiting, onboarding, and compliance.

How is data secured and where is it hosted?
Data is securely hosted in Canada and fully compliant with Québec’s Law 25 and federal privacy regulations. All information is encrypted in transit and at rest, with strict role-based access, audit logs, and least-privilege controls. Backups are encrypted and monitored, and administrators manage permissions by site and role to ensure maximum data protection and regulatory compliance.
Is Aïa available in multiple languages?
Yes. The interface, emails, and instructions are multilingual so employees can follow steps in their preferred language. Clear guidance reduces errors, improves adoption for non-desk workers, and shortens document collection time across diverse teams.
What results can we expect with Aïa Permits?
Customers report faster case assembly, fewer IRCC returns, and on-time renewals. HR gains real-time visibility, employees get clear next steps, and leadership sees risk trending. Expect higher first-pass quality, lower admin load, and better compliance outcomes.