Each compliance error is costly, with fines of up to $100,000 and thousands of lost HR hours. After analyzing over 5,000 real-life cases and 100 HR interviews, we trained our specialized AI on this data to create Aïa Comply. This platform anticipates deadlines, continuously monitors the TFW cap by site, and generates predictive alerts so your teams never miss a renewal again.
When an oversight costs $100,000
For an HR team, immigration compliance isn't a formality. It's a business risk. According to manufacturers surveyed, the loss of foreign talent can cause a 10-30% drop in sales. Each missed renewal is not just a potential fine of up to $100,000. It's one less operator, one cell shut down, one order delayed.
And the effect is amplified by growth: more sites, more TFWs, more overlapping deadlines. Spreadsheets scattered, reminders missed, documents nowhere to be found. The result: thousands of lost HR hours, audit stress, and a weakened ability to retain top talent.
That's why we developed Aïa Comply, a dedicated solution that anticipates deadlines, locks in the TFW cap per site, and makes the audit ready in minutes.
What Excel will never tell you
Before designing Aïa Comply, we analyzed over 5,000 cases of foreign workers and conducted interviews with more than 100 HR managers nationwide. The findings were striking: the same problems recurred repeatedly, regardless of company size or sector.
- Missed renewals: reminders by e-mail or spreadsheet always end up falling between two chairs.
- TFW limit per site poorly monitored: many companies discovered too late that they had exceeded the 10% limit.
- Audit stress: when the inspector knocks on the door, it takes days to gather the right documents.
These discussions shaped our conviction. Immigration compliance can't be managed as simple Excel files. HR needs a platform designed for them, capable of automating, centralizing and securing every step of the process.
From paperwork to strategy
Immigration compliance isn't just a question of paperwork. It's a strategic issue that impacts business continuity, talent retention and corporate reputation. Yet most HR teams still rely on cobbled-together tools: spreadsheets, Outlook reminders, shared folders.
With Aïa Comply, AI takes over. Our technology continuously analyzes your data, detects risks and alerts you before a critical threshold, such as the TFW cap per site or a permit deadline, is crossed. Result:
- Real-time visibility of permits, statuses and deadlines.
- Automated legal monitoring: collection, parsing, versioning; thresholds and deadlines adjust without intervention.
- Real-time control of TFW cap by site, with alerts before thresholds.
- Audit ready in minutes via a centralized secure safe.
- Role-based governance with integrated audit trail.
The objective is simple: to move from manual, stressful management to a fluid, predictive and strategic process. HR can finally focus on what really matters - attracting and retaining the best talent.
No more forgotten renewals
Designed hand-in-hand with HR managers, Aïa Comply relies on specialized AI that does more than just send reminders. It continuously analyzes your data, calculates your margins and prioritizes risks so that nothing slips through the cracks.
- Intelligent permit tracking: AI anticipates each due date and adjusts alerts 6-9 months in advance according to your context.
- TFW cap per site under control: real-time dashboard and pre-threshold alerts.
- Integrated intelligence: proprietary pipeline of official sources, immediate propagation to alerts, TFW cap and audit requirements.
- Instant audit vault: AI centralizes and organizes; complete file ready in two clicks.
- Secure access by role: targeted visibility for management, HR and executives, with integrated audit trail.
The promise is clear: zero missed renewals, zero audit stress, and HR teams freed from hundreds of hours of manual tasks.
Concrete results from the first pilots
The first pilot projects show how AI is changing the game:
- No missed renewals thanks to predictive alerts generated automatically several months in advance.
- Audits prepared in minutes because AI organizes and indexes every document in the secure safe.
- Always up to date: proprietary legal intelligence continuously adjusts rules and thresholds.
- Dozens of HR hours saved every month thanks to intelligent tracking that replaces manual data entry and repetitive checks.
A manufacturing plant manager told us: "Before, we were always chasing deadlines. Now, I know where we stand with just one click, and I sleep better."
These results are not due to simple automation. They stem fromAI's continuous analysis and prioritization of risks, which transforms compliance into a controlled and predictable process.
Only 10 places to transform your compliance
For this launch, we're opening access to a limited group of 10 companies ready to transform their immigration compliance management. For three months, these organizations will benefit from personalized coaching, full access to the platform and priority support in integrating Aïa Comply into their HR processes.
The aim is to prove together that it's possible to say goodbye to missed renewals, exceeded TFW caps and audit stress.
Places are limited. If your company wants to be part of this launch cohort and become a pioneer of this new standard, now is the time to act.
Secure your talent, simplify your compliance
Every oversight is costly: fines, loss of talent, production line stoppages. That's why we've created Aïa Comply, a specialized AI that anticipates every deadline, monitors the TFW cap per site and has your audits ready in minutes.
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